Like many of us, Zahra’s job is an amalgam of a variety of activities: daily tasks that are usually both urgent and urgent, and longer-term and more important tasks that are usually less urgent.
Zahra spends her mornings doing urgent work. These tasks are a bit boring; That’s why Zahra does her best to finish these and delete her list as soon as possible. In this way, he is free in his evenings to work on long-term projects and come up with creative ideas; Such as researching, planning, or writing text for presentations.
The problem is that Zahra is one of those people whose brain works better in the morning. By the time she finally finished her boring work, it was evening and Zahra’s energy had dropped considerably. Worst of all, Zahra works for an international company and some of her colleagues are based in Canada; So by evening, a lot of e-mails and phone calls from Canadians are coming at him. The result is that he has to put aside creative work and ideas and do them at the end of the day, that is, just when his energy level is at its lowest possible. There is no doubt that ordering things like this is not in Zahra’s interest at all!
In this article, you will learn how to identify the best and most energetic hours of the day (or week) and plan for your work according to these hours.
Accept, some things must be done urgently and finished. Use this method for those who do not need to hurry so much.
Step # 1- Discovering Your Purpose
Each of us has a climax for ourselves; That is, a particular time during the day when our energy is at its highest. Some peak in the morning, some may have more energy in the middle of the afternoon. Some turn on their most energetic state at night.
Most people know by heart when they are up and when they are down. Of course, you do not have to have just one climax. Some people are full of energy in the morning and gloomy and lethargic at noon, but in the evening the energy erupts from within them again.
If you are not very sure about your peaks, you can score your energy levels for a few days. For each day, draw a graph with the horizontal axis of your waking hours and the vertical axis of the score you give to your energy levels. Give the score to any scale you like, for example from 0 to 100.
As each hour passes, score your energy level and make a point at the intersection of the desired clock and its score. When the day is over, connect the dots; The result is something like the following:
In addition to comparing your energy levels at different times of the day, it’s a good idea to look at the ups and downs of the week. In this way, you can better plan your weekly schedule.
For many people, Saturday is a busy day. Because it is the first week, the whole meeting is set for this day. Recently, everyone is back from vacation and has a thousand things to do.
But many say Sundays are the busiest day of the week. This is because they both have a good understanding of the goals of the week and are more focused. But as we get closer to the weekend, people’s productivity becomes less and less. When Wednesday arrives, everyone is tired of working, running out of energy, and eagerly awaiting the weekend.
Step # 2- Discovering Your Purpose
If you are like most employees who work in companies, your duties will probably be divided into several general sections:
- Ordinary and daily tasks; Such as calling different people, checking emails, entering data and presenting a list of rights.
- Creative works; Like brainstorming and writing texts
- Jobs that require a lot of energy; For example, telemarketing and presenting
- Tasks that require high concentration; For example, coding and editing codes
Make a list of things you need to do. According to the above four groups, place each task in its own appropriate category. Of course, this classification is more handy to make your vision a little clearer; So do not worry if you see that some of the works belonged to more than one group.
Now that you know what kind of work you have to do, it’s time to move on to the next step: planning!
Step 3: خارجی Identify external factors
What factors are involved in determining when you do things that you do not control? You may have experienced things like this:
- Access to key coworkers: Do you have work that requires talking to other coworkers, coworkers who only work in the mornings or are in a completely different time zone?
- Noise in the workplace: If your work environment is open and free (ie all employees have a view of each other and the space is not locked), you may need to do things that require high concentration in the morning to make noise. Lower. You can even leave it for office hours when the space is quieter.
- Access to resources: Some systems, software or equipment are owned by the company and are shared by all employees. If these devices are always crowded, it is a good idea to go for them when there are fewer people using them.
- Customer Availability: You may prefer to do your telemarketing in the evenings when you have a lot of energy. But if your target customers are busy at that time of day, you may want to change your schedule accordingly.
Step 4: Pair each task with the clock that is right for it
It is very important that your work is tailored to your energy ups and downs. Dedicate the peaks of the energy curve to tasks that require high creativity or focus. Include daily tasks for hours of energy loss.
Let me give you an example. Imagine a person named Shima who is the human resources manager of a company. Shima has a variety of responsibilities to perform during the week: for example, interviewing jobseekers, training and mentoring new employees, managing salaries and benefits, chairing team meetings, and preparing employee performance reports.
When Shima arrives the first morning, her energy is usually very low. That’s why at the beginning of working hours, he focuses on simple and everyday tasks such as checking emails, making phone calls and other tasks that do not require much energy.
Shima knows that between 10 a.m. and 2 p.m., her efficiency is at its maximum. So if he is going to interview, hold a meeting, or train new employees, he tries to do so between ten and fourteen hours.
After eating his late lunch, Shima’s energy reaches its lowest point. Late in the afternoon, Shima gradually regains her strength, and since she is aware of this change in her own energy, she devotes these hours to tasks that require concentration but are simple; For example, managing salaries and benefits and preparing employee performance reports.
In this way, Shima was able to increase his efficiency by planning things according to his energy cycles and being sure that he would have the most energy and efficiency for important and difficult tasks.
Did you know that every company has its own energy cycle? You can also take advantage of the tides of this cycle in your planning! For example, if you are a person whose mind works better in the morning, you can come to the company early in the morning and do creative things at that time. The silence and empty space of the company provides a good opportunity to get things done without disturbing your focus. Also, depending on the energy cycle of the company, you can find out what time people usually eat lunch, so be careful not to hold brainstorming sessions just after lunch when everyone is heavy and taking a nap!
If you would like to learn more about planning, read on Successful planning steps Read that helps you make the most of your time!
Tips for making better use of time
Suppose you know your energy cycle and you plan accordingly. But what if something suddenly happened in your late hours? How to do things well in the worst hours of the day?
- A good cup of coffee or tea can keep you in shape and give you some energy.
- Many people get hungry during the hours of low energy. A brief snack is a good way to rejuvenate, but be careful not to be tempted by sweet snacks and jerks! These deceptive foods give you a lot of energy at first, but only after a while you see that you have actually eaten their guts: your blood sugar goes down, your strength goes down and you get nervous. Replace these tricks with healthy snacks that can keep you strong for longer; For example, fresh fruits, yogurt and nuts.
- If you lose a lot of energy after lunch, it may be because you eat a lot. The heavier and bulkier your lunch, the slower your body is likely to function. This is because your body is trying to digest food and is focusing its energy on doing so. You can eat a light lunch like a salad to lower your energy. Of course, this does not mean starving yourself! If you increase the number of morning and afternoon snacks instead of a hearty lunch, you will not go hungry and your body will not be shocked by the amount of food it eats!
- Many people do not drink enough water during the day. If you are one of these people, maybe the reason you do not have energy is because you are angry with water. Dehydration makes you feel tired and slows down. So do not bother your body any more and provide it with the amount of water it needs!