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Successful planning steps; How do we get to all our work?

Study guide




Another busy day is coming to an end and you, tired and restless, start packing your things. You arrived early this morning and now you are leaving the company later, but you do not feel satisfied. On the contrary, you feel as if you have done nothing important today.

Not too far from the mind. When you are constantly being dragged from one meeting to another, knocking on your door every minute and spending every second of your time on last minute essentials, you may easily be busy all day but with little progress on important projects and big goals. Don’t get it.

If you feel like you are stuck on busy but fruitless days, then it is important to learn to plan properly. In this article, we want to take you step by step in this direction and help you to find time for things that are really important, for your personal growth, and even to be able to spend time with family and friends. Include in your plan.

The importance of planning

Planning is the art of scheduling activities; So that you can reach your life priorities and pursue your big goals at the same time. Proper and effective planning can lead to good results:

  • You look more realistically and realize how much work you can really do when you have it.
  • Make sure you have enough time to do your main tasks.
  • Set aside some time in your schedule for unforeseen events.
  • You no longer accept work beyond your means.
  • You are constantly moving towards your personal and professional goals.
  • Sufficient time to spend with family and friends, go to the gym or resume your hobbies.
  • There is a balance between your work life and your personal life.

Time is the only capital that cannot be bought. However, most people waste it in vain or spend it in vain. Planning allows you to think a little more carefully about where you want to go during the day, week, or month, and then helps you really achieve those desires and taste success.

How to plan?

Set a fixed time to schedule. For example, the first of each week, the first of each month, or the end of the night, before the start of the next day.

There are many tools you can use. The easiest way is to get a weekly planning office and get started with a pen and paper. (To get started, you can use the figure below and implement this table on a piece of paper.) If you are more tech-friendly than paper, you can try software and applications such as Google Calender, Outlook, and Business Calender. All of these are useful, you can test them all and choose the tool that suits your job and your taste.

The most important feature that you should look for in an office / programming software is that it can be easily written inside and can get as much detail as you want; Show at any time (day / week / month).

Once you have selected your programming tool, the essence of the work finally begins. Set up your plan by following these steps:

Step # 1- Discovering Your Purpose

The first thing you need to do is see how much time you have at all. It is the type of job and the goals of your life that will determine the answer to this question for you personally.

For example, if you are thinking of getting a promotion, it may be better to stay longer than usual to show your commitment and enthusiasm to your boss. But if you prefer to have more time for non-work activities, it might be a good idea to set aside extra work and not spend more time working for your job.

Step 2: What are the most important things to do?

Now write down your main tasks. Your main tasks are the ones that, if you do them, you can say to yourself that you did a good job. These are also the tasks with which the quality of your performance is measured.

For example, if you are leading a team, it is best to set aside some time to listen to team members’ personal problems, monitor their work, and help improve their skills. You should also take the time to talk and communicate with your boss and key people.

Step # 3- Discovering Your Purpose There is no such thing as a “high priority” activity

Take a look at your to-do list and select three categories:

  1. Important tasks
  2. Urgent and urgent work
  3. Activities related to caring for team members that cannot be outsourced or removed.

See what hours of the day you are most productive and set aside time for this type of work. Some people have high energy and work better in the morning, some have higher concentration in the evening and at night. (By reading the article What to do in the morning? You can identify your energetic hours.)

Step 4:. Set aside time for unforeseen events

Now it’s time to see what can be done about the unexpected and the emergency. Your own experiences will be the best guide to determine how much time is needed for such events. In general, the more unpredictable your job, the more time you have to set aside. Remember that not allocating time for emergencies does not prevent these conditions from occurring! When you give up or not, unexpected things will happen. But if you have not thought about it before, you will have no choice but to stay up late.

Periodic breaks in the middle of your work are constantly wasting your time. But if you learn to manage interruptions, then the time you have to set aside for unexpected situations will be less! Of course, it is logical that not all possible interruptions can be predicted 100%. Therefore, you will eventually need some free time in the program so that whenever there is a problem, you can be flexible to change the program and solve problems.

Step 5: What are your plans for your free time?

How much vacancy is left in your planning office? This remaining time is your “free time”; That is, the time you can spend on personal growth and achieving your goals. Review your to-do list and comment on your personal goals. How long does it take for each task? جواب Find the answer to this question for each case and then schedule the tasks.

Step 6: Analyze your activities.

If you have reached the fifth stage and you see that you do not have much free time, you should go back. Review steps two, three and four. Are all the things you planned for these steps necessary? Maybe you can leave some to someone else, or even find a way to do it in less time.

One of the best ways to achieve success is to maximize your time. Levers are not just for saving physical energy; With the right leverage, you can save time and get a lot more done in less time. For example, you can outsource some tasks, outsource important ones, or even use technology to automate the process as much as possible. This way you have more time to spend on your goals.

If you still have little free time, it may be time to talk to your boss again about your responsibilities and ask someone for help. The same program that you put together during these steps is a good proof of the weight of your workload. It shows your boss how organized you are and how well he or she understands your problem!

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Successful planning steps; How do we get to all our work?

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