You are not focused. Your mind is constantly here and there. You get tired of work soon. You spend hours and hours and you end up with whatever is deadly. But you know in your heart that if you were just a little more focused, you would not have to spend even half that time. If you were a little more alert, if your senses were a little more focused, a thousand other things could be done that day. Are you familiar with this scenario?
There are many people who wish to be more productive. Achieving this dream has one potter’s foot, and that is to be able to do more work in less time without sacrificing the quality of the work. In this article, we will tell you step by step how to do this.
Strategies to get more done
With each of the following steps, you will be one step closer to your maximum efficiency.
Step # 1- Discovering Your Purpose
A healthy, comfortable work environment is more important than you think. Research has shown that if your workspace has the right ergonomics, your productivity is likely to increase as well. In addition, you will feel more comfortable and as a result you can stay focused for longer.
Start with your desk and chair. Are you comfortable at your desk? Doesn’t the chair bother your back? The work environment should be well lit and warm and cool. Your whole day is spent in your office; So it is better that the conditions are such that you enjoy being in it! A good work environment should inspire and motivate you. You can find more ways to bring comfort and convenience to your workplace by reducing stress in the workplace.
Your next mission is to reduce annoying noises. When you are distracted by the minute, your productivity goes down every minute. For peace of mind, put headphones in your corner or close your office door. It’s not bad to listen to music or white noise (like the sound of a TV frost or the gentle sound of rain and the sound of waves hitting the shore. For this reason, white noise can overwhelm ambient or background sounds as well. This study has shown that this improves the quality of job performance and leads to increased productivity.
See how you can minimize distractions and other things that interrupt your work. For example, if your co-workers come to you minute by minute to chat, you can talk to each one alone and politely say that your head is busy. Next, suggest postponing chatting to lunch time. If you are someone who is constantly approached by co-workers and employees to ask questions and solve problems, you can schedule a weekly meeting and answer all the questions together.
Lastly, make sure you have everything you need before you start. When you constantly get up to find a file or pick up a book, both your productivity goes down and you can not concentrate properly.
Step 2: Plan according to your energy level
Have you ever noticed how much your energy goes up and down during the day? Each of us has a special set of hours in which we are more active and energetic. At the same time, there are some hours when the hand sits on them, one’s energy naturally decreases and it is not possible to focus on work properly.
Would you like to spend less time but deliver quality work? So plan based on these energy tides. Dedicate peak energy time to tasks that are difficult or require a lot of concentration. in the content What to do in the morning? You can learn more about your energy cycle and make the most of it.
When the energy hours come, take a few minutes to rejuvenate. Drink water, get a little out of the company and take a walk. If you can meditate for a few minutes. If possible, take a short nap at lunchtime. Do not be surprised; Research has shown that taking a nap prevents fatigue and is also effective in boosting memory.
Step # 3- Discovering Your Purpose
Not everything is the same. Some things are useful and important and worth spending time on. Some things are not very important, and in the long run, even if they are useful, the benefit is not so great.
To get rid of these useless things, you must first see what your time is spent on. Use the activity register for one or two weeks. Put the final results in front of you and see what your time is spent on. What makes you move in the direction of your company’s goals and personal career goals? And which ones have no result other than wasting time?
If you can not identify which activities are most important, from Task prioritization matrix use. This matrix categorizes tasks into four groups so you can identify which ones are worth the time and energy.
It is not uncommon to find things on your list that do not have high priority, but eventually need to be done. This way you can leave the work to someone else to do it. If you find it difficult, you can use the decision matrix to decide what works best: outsource it, do it yourself, leave it to another team member, or be completely carefree.
Doing several things at once is one of those temptations that requires as much energy to resist as not eating a Napoleon candy that flashes on the table. But unfortunately, neither of these two ends well. Doing several things at the same time will slow you down in the long run and increase your chances of getting an unfavorable result. (Add to that the disadvantages of doing multiple things at the same time for the brain!)
Step 4: Make the most of your time management strategies
It may be obvious; But if we want to get more results in less time, it makes sense that learning time management in the right way can help us a lot.
Start by managing virtual social networks and messengers. Make it a point to check messengers like Telegram only at certain times. Set a specific time to check Instagram, Facebook and Twitter, and otherwise, do not go to these deceptive networks. It may be a little difficult, but it will make you much less distracted and complete your tasks with less energy and time. It’s a good idea to mute phone messages and any other notifications while working so you don’t lose focus.
Are you familiar with Parkinson’s law? If you set aside two hours to do something, it often takes about two hours to do it. But if you give yourself only an hour, you are more likely to focus and finish in the same hour.
This challenge that you create for yourself makes you focus with all your energy on what you have in hand. This increases the chances of you drowning. In this case, people work in the best possible way and gain more personal satisfaction in what they do.
Another useful tool is the Allen data processing method for processing inputs. This technique is a good help to organize the daily tasks and effectively get things done faster.
There are many time management strategies that will make you work faster. One way is to pretend for yourself that the workday ends at noon. If so, how many things would you have to do? How focused would you be if you only had a few hours to get things done?
Another technique used to be more efficient is the Pomodoro technique. This method is really simple: you set the timer for 25 minutes and work this time. Then rest for five to seven minutes and work again for another 25 minutes. It sounds simple, but you’ll be amazed at how useful it is to do boring and tedious work. Maybe it’s because you only have to concentrate for a short time, only then you get a fun bell!
There are some people who work much faster if they know they have to answer to someone. If you are one of these people, you can use this habit to your advantage! Simply ask another member of your group to set a deadline and a deadline to get the job done. If you know that your boss or co-worker expects to get the job done thirty minutes later, you will probably finish at the same time; Because you do not want to be disappointed.
Step # 5- Discovering Your Purpose There is no such thing as a “smart” meeting
Professors Nicholas Romano and J. Nanamaker have analyzed the meetings attended by managers and students (people whose job is to think and do mental work, not physical activity). The results of the studies of these two professors were that 25 to 80% of the time of the studied people is spent in the sessions. If you are a typical person, you are probably somewhere in the middle of this range (about 50-60%) and this means that a large part of your work week is spent in meetings.
Whenever you want to have a meeting, make a list of the topics you want to address before doing anything else. In this way, your meetings become more useful, and since the goals of the meeting are clearly defined, if the discussion process is out of the question, you will soon understand and return to the main topic faster.
Now the next step is to see who should attend the meeting. Write a list of people you want and examine the role of each. Do you see that all these people must be present in the meeting? The fewer people you bring to the meeting, the more useful your meetings will be.
How long do you think this meeting is going to take? As much as you guess, halve it! If you think it’s going to take an hour, just set aside half an hour. Parkinson’s rule will make you focus better and get results sooner, because you have less time to get results.